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Southern Hostels |
Northern Hostels |
Introduction of Student Hostels
All full-time UGC funded undergraduate students are required to stay at student hostels on campus for at least one academic year within their duration of study at the University and the majority of students might stay for two academic years. Newly admitted students are normally required to stay at student hostels during their first year of admission to the University. All non-local students may stay throughout their years of study.
The challenge for hostels is to place an emphasis on promoting student learning through integrating residence hostel learning opportunities with the goals and priorities of undergraduates (Review of the provision of student hostels in the UGC-Funded Institution, advised by the Executive Council and ordered by the Governor in October and November 1996.)
The six blocks of student hostels in Lingnan University provide 1,500 hostel places for our Lingnan students since 15th April 1997. In each hostel, there are a common room floor, seven residential floors, and quarters for wardens and senior tutors on the top floor. Tutor rooms are located in the short wing on four of the seven residential floors.
The student hostels are divided into two zones: (a) Southern Hostels (Hostels A, B, C & D), and (b) Northern Hostels (Hostels E & F). The lower floors of hostels are for male student residents and the upper floors female student residents. All student rooms are for double occupancy. The size of a student room is 110 sq ft, with 2 single beds, 2 cabinets, 2 desks and chairs. Free LAN service and electricity are provided. Air-conditioning fee will be shared by two roommates in the same room.
The hostels are managed under the advice of the Student Hostel Management Committee (Appendix 2). Each hostel is headed by a warden and his/her Warden’s Office, whereas the Student Services Centre helps in carrying out the administrative matters like admission of student residents, the Comptroller’s Office helps in carrying out the daily maintenance and security of the hostels, and the Information and Technology Services Centre helps in carrying out the LAN service and technical services of the hostels.
Each hostel is supervised by a warden, a senior tutor and four tutors. The warden of a hostel is responsible to the President for the good order and discipline of the hostel. He or she will be responsible for a range of pastoral functions which include: care for the welfare of individual residents, the creation and maintenance of conditions conducive to their intellectual, social and cultural growth and the encouragement of a sense of community among hostel members. Specific duties and responsibilities of the hostel staff are stipulated in Chapter 2.
3. Admission of Student Residents
3.1 Application & admission
Application for admission to student hostel is administered by the Student Services Centre. Closing dates of application for current students and newly admitted students are normally set at the end of April and in mid-August, respectively. Admission is offered normally once a year only.
a) Newly Admitted Students
Newly admitted students are normally required to stay at student hostels during their first year of study at the University.
b) Current Students
Students are admitted according to a set of criteria approved by the Student Hostel Management Committee. The Student Services Centre reserves the right to change and/or cancel the terms and regulations as deemed necessary.
Student residents are selected from among eligible applicants, under the following criteria:
Home location (60%)
Participation in student activities (15%)
Academic achievement (15%)
Final year students (10%)
Special condition (such as family, health, etc.)
The places for the male and female student residents will be adjusted annually accordingly. The provision of hostel places for male and female student residents in 2004-05 were 584 (38.9%) and 916 (61.1%) respectively.
3.2 Appeal for hostel application result
Current students who fail to get a residential place might appeal for the hostel application result. Students are required to provide supporting documents, such as medical certificate, Tenancy Agreement issued by the HKSAR Housing Society, etc., to the Appeal Committee. The Committee members include the Director of Student Services, a representative of the wardens, a representative of the Student Hostel Associations and a representative of the Students’ Union. Applicants might be requested to meet the Director of Student Services if deemed necessary (such as family problems). The closing date for the appeal is normally set at the end of April.
3.4 Deferment of residence
A newly admitted student could apply for the deferment of residence to the second year of study because of financial difficulties, health problem, religious and special family reasons, etc. He/she could apply for deferment from the Director of Student Services with relevant supporting documents during the Reporting Days.
3.5 Exemption from the residence
All full-time UGC funded students are required to stay at student hostels on campus for at least one academic year within their duration of study at the University. Students may apply for exemption from the University’s residential requirement to the Director of Student Services on grounds of health, religious or financial problems, etc.
3.6 Withdrawal from residence
a) Withdrawal from residence for the 2nd residential term
A student resident may withdraw from residence for the 2nd residential term during the period of “Application for Withdrawal from Student Residence”. He/she needs to be granted the permission from his/her warden and endorsed by the Director of Student Services. The closing date of the application for the withdrawal from residence is normally set in early-December.
b) Special withdrawal
A student resident may withdraw from residence for special reason(s) by giving no less than 7 days’ notice to the Student Services Centre with the approval given by the warden of his/her hostel. The Director of Student Services, at her discretion, taking into account the date from which the vacancy is likely to be filled by another student, may recommend the reimbursement (or remission) of charges paid by (or due from) the student, while the final decision in the reimbursement (or remission) of charges paid will be made by the Comptroller’s Office.
3.7 Check-out from student hostel
All student residents are required to check-out by 12:00 noon on or before a day specified by SSC, at the end of the residential year. They are required to return the original Lingnan keys to the Facilities Management Division (located at Sports Complex), at the same time. Otherwise, residents are subject to a penalty of $60 per day. A resident who fails to return the original Lingnan key will subject to a penalty of $100.
3.8 Change of rooms
Application for change of rooms is administered by the Student Services Centre twice a year. A student resident could swap his/her hostel place with another student resident for once per residential year. Besides, only two student residents and two rooms should be involved in each application.
4. Hostel activities and Functions
Hostel activities are mainly organised by the Student Hostel Associations with the assistance from the Warden’s Offices and Student Services Centre. A variety of sports, cultural, social, recreational and academic activities are encouraged. All the activities organised will aim at the promotion of a harmonious hostel life and community spirit among residents.?
The hostel fee is determined by the Finance Committee, which acts on the advice of the Student Hostel Management Committee.
The estimated hostel fee, within a range of possible variations, are made known to intending applicants when they apply for hostel places in April, but the final hostel fee will be determined and announced in June.
The hostel fee for each resident covers one residential year. A deposit of $500 is required to be paid when a student settles the hostel fee. The deposit paid will be refunded at the end of the residential year after the deduction of the air-conditioning charges and any fees to cover damage of furniture/ facilities. The hostel fee is payable in two instalments, normally in August and December. In 2005-06, the instalments payable per academic term for newly admitted and current residents are $4,400 and $4,350 respectively.
Upon receiving the pay-in-slips, the residents should pay the hostel fee on or before the deadline stated on the pay-in-slip. Failure to pay charges on time will subject to a penalty of $300.
6. Deferred Payment of Hostel Fee
Students who have difficulty in paying the hostel fee may apply to the Student Services Centre for deferred payment, normally in July and November.
