Access Control Policy on Student Residents and Visitors to Student Hostels

The on-hold access control policy has been reviewed and revised as follows by the Student Hostels Management Committee on 4 October 2005 after much deliberation among members and student representatives.  The revised access control policy will be effective on 11 October 2005.

Student Residents

•        All student residents are required to scan their Student ID card at the hostel security counter when entering the respective hostel.

Visitors to Student Hostels

a.  *Lingnan Students¹ (non-residents of the respective hostel)

•        S/he is required to scan his/her Student ID card at the hostel security counter when entering and leaving the hostel.

•        S/he can enter the hostel after the Security Officer confirms the identity of the visitor.

•        If S/he cannot present the Student ID card, s/he will be treated as outsiders and has to follow the instructions mentioned in part C.

•        If s/he does not scan his/her Student ID card at the hostel security counter when leaving the hostel outside the restricted hours² or stays at the hostel during the restricted hours without obtaining warden’s prior permission, it will be regarded as an illegitimate stay at a student hostel.

b.  University Staff

•        S/he is required to scan his/her Staff ID card at the hostel security counter when entering and leaving the hostel.

•        S/he must indicate the room and bed number of the resident whom s/he visits, and the Security Officer will record the number in the access control system.

•        If s/he does not scan his/her Staff ID card at the hostel security counter when leaving the hostel out of the restricted hours² or stay at student hostel during the restricted hours without obtaining warden’s permission, it will be regarded as an illegitimate stay at a student hostel.

•        S/he who illegitimately stays at a student hostel will not be allowed to access that hostel again until s/he  has settled the amount of temporary overnight stay fee of HK$20 at the Warden’s Office.

c.  Non-LU students/ staff (Outsiders)

•        S/he must present his/her identity card/document, such as HKID or passport, to the Security Officer who will record his/her name and identity card/document number at the security counter when entering a student hostel. S/he must be accompanied by the resident to be visited at all times.

•        The Security Officer will verify the identity of the resident who is being visited by scanning the Student ID card.

•        S/he could not stay at a student hostel during the restricted hours² unless s/he has obtained permission from the warden of that hostel; otherwise, it will be regarded as an illegitimate stay at a student hostel.

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Note           1:  Restricted to Lingnan full-time undergraduates, research postgraduates and associate degree students.

                   2:  Restricted Hours for Hostels A,C,E: 11:00pm to 7:00am; Restricted Hours for Hostels B,D,F: 12:00am to 7:00am.

(Revised at the SHMC meeting on 4 October 2005)