LINGNAN UNIVERSITY

Rules and Regulations for Student Residents of Student Hostels

I.         A resident must be a full-time UGC funded undergraduate or postgraduate who has submitted a formal application and fulfilled all hostel admission requirements and/or procedures.

II.         In each student hostel there will be a Student Hostel Association, the members of which shall be all the residents of the hostel.

III.        Residents who have not occupied their assigned bed spaces by 5:00 p.m. one day prior to the first day of the new residential academic year or have not made arrangements with the Student Services Centre for late arrival will not be guaranteed a place in the hostel.

IV.       Student Hostel Activities

A.   The Hostel Orientation Programme is an important function in the hostel calendar. Residents are required to attend and be involved in this function unless the function clashes with residents’ academic obligations. Prior approval should be obtained from the Warden concerned for absence from this event.

B.   A variety of activities will be provided to residents to make their hostel life more fruitful. Residents are encouraged to fully participate in such activities organized by either the University or Hostel Association(s).

V.        Cooking is not allowed in student hostels.

VI.       Parking within the hostel areas is not allowed except in very special circumstances with prior approval.

VII.      Furniture may not be removed from any residence room or common area without the approval of the Warden and the University.

VIII.      Residents may not switch assigned rooms without the prior approval of the University.

IX.       Residents must not stay in the hostel areas occupied by the opposite sex between midnight and 07:00 a.m. the following morning in hostels B, D and F and between 11:00 p.m. and 7:00 a.m. the following morning in hostels A, C and E.

X.        Possession or use of illegal substance/s is strictly prohibited. Consumption of alcohol is not allowed in hostel areas.

XI.       Residents should scan their student ID cards before entering the Hostel. Loss of a student ID card or a temporary resident ID card should be promptly reported to the Registry and Facilities Management Division respectively. Security officers are authorized to check residents’ temporary resident ID/ student ID/ HKID cards if deemed necessary. Other residents who access the Hostel between midnight and 07:00 a.m. the following morning in hostel B, D and F and between 11:00 p.m. and 7:00 a.m. the following morning in hostel A, C and E are required to get prior permission from the Warden of that block.

XII.      Residents should be considerate towards one another and refrain from making noise late at night or early in the morning, particularly between midnight and 07:00 a.m. the following morning.

XIII.     Residents should be properly dressed in all public areas of the hostel.

XIV.    All forms of gambling are strictly prohibited.

XV.     Smoking indoors (including corridors and staircases) is forbidden.*

XVI.     No pets are allowed in student hostels.

XVII.    All residents are expected to keep their rooms clean and tidy. Corridors and fire fighting equipment must remain free of all obstacles. Smoking lobby doors should be kept closed.

XVIII.   Any damage to walls and furniture in hostels is not allowed.

XIX.     In order to conserve energy, residents are requested to turn off lights, fans and air-conditioners when they leave their rooms.

XX.     Contravention of the above rules and regulations will render a resident liable to disciplinary action at the discretion of the Warden. Cases of a serious nature will be referred to the Student Disciplinary Committee.

XXI.    Normally, a resident who violates the rules and regulations for the first time will receive a warning e-mail from the Warden’s Office.  If a resident violates the rules and regulations for the second and third times, 5 and 10 hostel admission marks respectively will be deducted from his/her total score in the following hostel application exercise.  If a resident violates the rules and regulations for more than three times, 15 hostel admission marks will be deducted from his/her total score in the following hostel application for each time of subsequent violation.*

XXII.    A resident may appeal to the Student Disciplinary Committee within 14 days on receiving notice of disciplinary action. Students have the right to appeal against the decisions of the Student Disciplinary Committee and appeal cases will be handled in accordance with the rules, regulations and procedures prevailing at the time.

* The Chairman of the SHMC has, in consultation with the President, the Director of the Student Services Centre, and the Wardens, taken Chairman’s action to approve these rules and regulations for the year 2005-06 with immediate effect.  Further amendment is subject to the SHMC’s approval.

(Revised at the SHMC meeting on 4 October 2005)