Services Provided

 

 

• Accounting & Budgeting

• Maintain proper books of accounts for all activities of the University
• Prepare the published financial report annually
• Co-ordinate annual statutory audit
• Prepare annual Government/UGC returns
• Formulate financial plan
• Prepare annual and mid-year budgets
• Provide financial advice to departments/offices
• Provide monthly financial reports to departments/offices

 

• Payment, Receipts & Treasury

• Payments to staff, students and suppliers
• Fees collection
• Treasury

• Payroll

• Pay salaries and benefits to all full-time and part-time staff members
• Prepare salaries tax returns
• Make contributions to the MPF scheme
• Process housing benefits, passage and baggage allowances

• Systems

• Compile and consolidate user requirements for all system enhancements/developments
• Offer automation solutions to users
• Provide staff training and support on application systems

• Business Services 

• Procure goods/services for departmental users
  • Enforce the Purchasing & Tendering Procedures of the University
  • Widen the sources of supply with an eSupplier system
  • Expedite the delivery of goods/services
  • Record goods receipts in the system
• Keep fixed asset records and perform stock-take
• Maintain a store for standard stationery and furniture
• Provide printing services
• Manage general insurance
• Courier express services
• Souvenir sales
• Disburse petty cash to claimants
• Serve as cashier to collect income
• Man the general enquiry hotline

• Campus Development

• Raise capital and AA&I funding requests to the UGC with reference to the development needs of the University
• Manage building and AA&I projects, including Cost & Contract Management
• Provide technical advice on E & M and builder’s work
• Co-ordinate with the Government and other relevant authorities for the statutory submissions of projects

• Facilities Management - Auxiliary Services

• Manage the car fleet of University
• Manage mailing service
• Provide messenger service 
• Provide moving/removal services
• Provide tea & coffee service 
• Manage the Visitors’ Quarters
• Manage the summer letting for the hostels
• Provide venue set-up and logistic support to events
• Manage classroom/venue booking
• Manage the booking of Chan Tak Tai Auditorium

• Facilities Management - Operations & Maintenance

• Manage Campus Support Service including the outsourced contractors for facilities management, security, cleaning, landscaping, pest control and, repair and maintenance
  • Formulate the Maintenance Master Plan for the Campus
  • Manage the access/traffic control 
  • Maintain key system and handle request for key duplication
• Manage the parking space for car/bicycle and handle the application for car/bicycle parking label
• Manage the sports facilities and handle walk-in bookings and application of sports facilities card
• Provide front desk service for check-in/out and room recovery for hostels
• Space Planning and Management
  • Handle requests for space
  • Administer the facilities management system 
  • Conduct annual space audit 
• Health, Safety and Environmental Sustainability
  • Review and monitor the implementation of Safety Manual
  • Provide health and safety advice based on latest legislation and good practices
  • Monitor the performance of contractors and ensure that their work in the University complied with the health and safety legislation
  • Promote sustainability initiatives
  • Review and monitor the implementation of recycling and energy saving measures