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Some University Regulations and Programme Regulations

大學及課程規則(部分)

 

You are required to take note of the student handbook (Please find the most updated version under Moodle) and the MCS Calendar which guide you during your studies in our programme. For all the regulations of the University, please read “Regulations Governing Taught Doctoral/Master's Degree Programmes” ( https://www.ln.edu.hk/sgs/taught-postgraduate-programmes/academic-regulations-and-guidelines ) at MyLingnan Portal. Please note that landing page in School of Graduate Studies (GS’s webpage) may change at any time without any prior notice to you. If there is any inconsistency or ambiguity on academic regulations between the version of GS’s webpage and the version shown in the MCS handbook or MCS webapge, the version of GS’s webpage on academic regulations shall prevail. The following extract of information is for your easy reference only.

 

Adding and Dropping Courses

A student who wishes to add or drop a course or change a course or section of a course after registration must complete a prescribed form obtainable from the Programme Office. The deadline is two weeks after the beginning of the term concerned, or at an earlier time as decided by the Programme Office for a course operated on an irregular mode, e.g. a 4-week intensive course.

A student who adds a course or changes a course or section of a course without going through the prescribed procedure specified in this section will not be given a grade or credits for the course.

A student who drops a course without going through the prescribed procedure specified in this section will be given an “F” grade for the course.

 

Change of Study Mode [applicable to students admitted in 2015-16 or after]

Students will not be allowed to change their study mode.

Administrative Rulings for Change of Study Mode and Conversion Tables

 

Course Registration

You are required to check your course registration on the Intranet (http://www.ln.edu.hk/intranet.htm) at the beginning of each term. If you have submitted the application for adding/dropping courses in the first 2 weeks of the class, please check the course registration record on the Intranet after the add/drop period.

Students should take all core courses within normative study period.

Self-financed students are not allowed to sit in UGC-funded/other Self-Financed classes.

 

Graduation

A student is required to graduate as soon as he/she satisfies all the conditions for an award.

 

Leave of Absence

  1. Leave of absence may be granted for a maximum period of 12 months (i.e. two terms). Any periods of leave of absence taken shall be included as part of the period of study.
  2. In cases of illness or other serious emergencies, a student who has been granted leave of absence may apply to the Programme Director concerned for permission to carry out make-up work for assignments, tests and examinations. Such applications are subject to approval by the Programme Director in consultation with the teachers concerned.
  3. A student whose accumulated leave of absence exceeds one-third of the term should not be assessed and awarded credits for the courses enrolled in the term.
  4. A student who wishes to obtain leave of absence of more than three weeks should obtain prior permission from the programme concerned on the basis of a written application, stating the reasons for seeking leave of absence.

 

Medical Benefits Scheme and Student Dental Scheme

Both full-time and part-time local MCS students are NOT covered in Student Medical Benefits Scheme and Student Dental Scheme. From 2018-19 intake, ONLY non-local full-time MCS students are covered in Student Medical Benefits Scheme and Student Dental Scheme.

 

Registration (For full-time student only)

A full-time student of the University is not allowed to pursue simultaneously any programme at another tertiary institution. A student in breach of this regulation is subject to having his/her studies at the University discontinued.

A full-time student should not take up any full-time employment, paid or unpaid, during the term.

 

Retaking Course(s) with a C+ or lower

  • A student must retake a failed required course or take a substitute course approved in writing by the Academic Unit/Programme Office concerned.
  • A student may retake a required course passed with grade C+ or below or take a substitute course approved in writing by the Academic Unit/Programme Office concerned.
  • A student who has failed an elective course or passed the elective course with grade C+ or below may retake it or substitute it with another elective in a subsequent term. Students are required to register all substitution with the relevant Academic Unit/Programme Office prior to commencement of the term.
  • A student may retake a course only twice, be it retaking a failed course or a course with grade C+ or below. Course grades for all attempts, inclusive of any course substitute as stipulated in these Regulations 1 to 6 above, will appear on the student's transcript, but only the final grade and weighted points obtained will be taken in the calculation of the student's G.P.As, and only the credits for the final attempt will be counted towards fulfillment of graduation requirements.
  • A student may choose only two courses passed with grade C+ or below for course retaking or course substitution while each course can have at most two attempts of retaking and/or substitution.
  • For retaking a course, a student shall attend classes, complete assignments, take tests and attend the final examination, if any, as other students. In case a student shall retake a course in a different mode, such shall be considered and approved by the Committee on an exceptional basis.
  • A student shall be charged additional tuition fees for retaking a course, in an amount to be determined by the Academic Unit/Programme Office concerned.
  • A student is not allowed to retake any credit bearing or non-credit bearing courses which he/she has previously taken and passed with B- or above.
  • A student shall be charged additional tuition fees for retaking a course. A student may retake a required passed with grade C+ or below or take a substitute course (for elective course only) approved in writing (form) by the Academic Unit concerned. Students are required to register the substitution with the relevant programme office prior to commencement of the term (e.g. before the deadline of add/drop period). Our programme requires part-time students to pay the tuition fee in 2 installments in the first 2 years and full-time students to pay the tuition fee in one payment in the first year of study.The part-time students can take a maximum of 10 courses (excluding retakes) within 3 years [1] while the full-time students can take a maximum of 10 courses (excluding retakes) within 2 years [1] while passes in 8 courses [2] or 9 courses [3] are required as a graduation requirement. Students shall be CHARGED additional tuition fees for retaking courses.

 

Review of Grades and Reassessment

Appeals must be made within 5 working days from the release of preliminary examination results. For details, please visit the Registry’s web page https://www.ln.edu.hk/cht/reg/forms-for-registry-services

 

Plagiarism

Students should be aware of the University regulations about dishonest practice in course work and the possible consequences as stipulated in the Regulations Governing University Examinations.

To enhance students’ understanding of plagiarism, a mini-course “Online Tutorial on Plagiarism Awareness” is available on https://pla.ln.edu.hk/.

 

Over-due Tuition Payment

Students must pay their yearly tuition fees on the specified due dates(i.e. usually in July). There will be a penalty for late payment. A penalty of HK$500 will be charged if payment is not made by the due date. If the tuition fee and the penalty are not paid within ten days from the due date, the student is considered to be unofficially withdrawn and must secure approval for re-admission. In some special cases payments may be delayed without penalty upon proper recommendation from the Director of Student Services and approval from the Comptroller.

 

Student Card

Upon first registration, each student is issued with a Student Identity Card free of charge. The student should take good care of the card. A fee will be charged for each replacement card.

 

Student Classification

A student is classified as a full-time student if he/she enrols in 12 or more credits in a term while a student is classified as a part-time student if he/she enrols in less than 12 credits in a term.

 

Submission of Assignments 

Students are required to submit writing assignment(s) using Turnitin. Apart from this, if students are required to submit hard copies, please send hard copies to teachers directly by the deadline, OR students can send them by postal mail with sufficient postage. If assignments will be sent by postal mail, hard copies of assignments should reach us before the deadline. If students are not certain about above information, students are advised to clarify them with your subject teacher(s) as soon as possible.  Please also note that students are required to make a written application to the subject teacher(s) for late submission of assignments. Penalty policy may be applied on late submissions.

 

Tuition Payment

A student shall be charged additional tuition fees for retaking a course. A student may retake a required passed with grade C+ or below or take a substitute course (for elective course only) approved in writing (form) by the Academic Unit concerned. Students are required to register the substitution with the relevant programme office prior to commencement of the term (e.g. before the deadline of add/drop period). Our programme requires part-time students to pay the tuition fee in 2 installments in the first 2 years and full-time students to pay the tuition fee in one payment in the first year of study. Part-time students can take a maximum of 10 courses (excluding retakes) within 3 years [1] while full-time students can take a maximum of 10 courses (excluding retakes) within 2 years. Students shall be CHARGED additional tuition fees for retaking courses, as well as applying to take more than 10 courses. Students are also required to attain passes in 8 courses [2] or 9 courses [3] as graduation requirement.

If a part-time student completes the entire programme in one year, a part-time student has to pay the difference in tuition fee per programme before the degree is awarded.

 

Unofficial Withdrawal

  1. Registration includes payment of the fees due and enrolment and selection of courses/sections. An applicant who fails to pay the prescribed fees or register on the relevant specified dates is considered as having forgone his/her place offered by the University.
  2. A student who wishes to continue his/her study at the University but fails to pay the prescribed fees after a lapse of ten days or fails to register before the last day for registration is considered as having withdrawn from studies at the University.
  3. Student who has unofficially withdrawn from the University or has unpaid accounts or obligations due to the University will not be issued any transcript or testimonial.
  4. A student who is absent for over three weeks continuously without prior permission of his/her programme will be considered as having unofficially withdrawn from studies at the University with effect from the date of confirmation by the Programme concerned.

 

Withdrawal

  1. A student who wishes to withdraw from the University before graduation must seek official withdrawal from the University. The student should complete and submit an application from obtainable from the Registry.
  2. Approval will be granted by the Registrar only after proper clearance by relevant units.
  3. A student who withdraws from the University without prior approval by the Registrar will be considered as having unofficially withdrawn from the University effective on the last day of the teaching term concerned.
  4. An unofficially withdrawn student will not be issued any official documents of the University and will not be re-admitted.

 

Progression and Continuation of Studies (for 2012-13 intake and thereafter)

A student should be subject to an academic review at the end of each term generally. In the case where a student enrolled in less than 6 credits in a term, the academic review shall be done when he/she has cumulatively enrolled in 6 credits or more. student whose Cumulative G.P.A. is below 2.33 at the academic review will be put on academic probation in the following term. At the end of the term in which the student on academic probation has cumulatively enrolled in 6 or more credits, if he/she obtains a Cumulative G.P.A. of 2.33 or above, probation will be lifted. Otherwise, his/her studies will be discontinued. A student may be put on academic probation for only one time in his/her whole period of study on the programme. After the academic probation is lifted and the student continued on the programme, if his/her Cumulative G.P.A. is below 2.33 at an academic review, his/her studies will be discontinued. A part-time student who has not satisfied the requirements for graduation by the end of the third year from the date of first registration will be required to pay a fee on a per course basis subsequently. A full-time student who has not satisfied the requirements for graduation by the end of the second year from the date of first registration will be required to pay a fee on a per course basis subsequently. With due justification acceptable to the MCS Progamme and Curriculum Committee and upon approval by the Cultural Studies Department Board, students may be permitted to suspend their studies for up to two terms.

A student is required to graduate as soon as he/she satisfies all the conditions for an award of the degree.

A student has to fulfill Exit Requirement on English Language Competency before graduation, if any. For details, please check the admission letter.

 

Discontinuation of Studies [applicable to students admitted in 2009-10, 2010-11 or 2011-12, 2012-13 or after]

A student with studies discontinued on academic grounds is normally not allowed to be admitted to any programme of the University in the following academic year. If a student is admitted to the same programme or another taught postgraduate programme of the University, recognition of the credits obtained in his/her previous studies at the University will be determined by the course offering unit and the decision shall be based on content relevance and the grade obtained. Only courses passed with grade B- will be recognized and recognized grades will be counted in Cumulative GPA calculation. Normally, no more than 30% of the required number of credits for the academic award shall be recognised.

 

Library - Rules, Regulations & Policies
https://www.library.ln.edu.hk/en/about/policies/regulations

 

ITSC - Policies & Guidelines
http://www.ln.edu.hk/itsc/policy/policies-and-guidelines
Online Teaching and Video Conferencing – Zoom
https://www.ln.edu.hk/itsc/services/learning-and-teaching-services/zoom

 

Teaching and Learning Centre (TLC)
Information on Moodle for Students
https://tlc.ln.edu.hk/tlc/index.php/students/moodle-training-for-students/
Avoiding Plagiarism
https://tlc.ln.edu.hk/tlc/index.php/students/avoiding-plagiarism/

 

Registry
Please take note of the following webpage for the Registry Service https://www.ln.edu.hk/reg/forms-for-registry-services/ (e.g. Application for Transcript, Testimonial)

 

 

Notes:

[1] not applicable to those who have changed their study mode. For those who have changed their study mode, please refer to the "Administrative Rulings for Change of Study Mode and Conversion Tables (applicable to student admitted in 2014-15 or before)"

[2] 8 courses : Four 3-credit core and four 3-credit elective courses

[3] 9 courses : Four 3-credit core, three 3-credit elective and two 1.5-credit elective courses starting from 2013-14