Transcript

A transcript shows the relevant particulars of a student, title of study programme, title(s) of Major programme(s), title(s) of Minor programme(s), title of Concentration, all courses taken, grades obtained, grade point averages, academic scholarships, academic awards, academic honours, attainment or non-attainment of the English language graduation requirement, and disciplinary actions taken, if any and as appropriate.

An official copy of transcript is NOT issued to a student as a personal copy or to any private individual. It will be sent sealed direct to the institution requesting the transcript (for the purpose of admission to another institution / prospective employment). 

A student’s copy of transcript is issued to student as a personal copy. It contains the same information as an official copy of transcript.

Transcripts will NOT be issued to the following persons:

1. Students who have unpaid accounts/obligations due to the University/have unofficially withdrawn from the University.
2. Students who have not completed a Term of studies at the University.

3. Auditing students.

Academic award(s) and disciplinary action(s) taken against a student may be entered into the transcript.

Only hard copy of the academic transcript will be issued by the Registry.

Students are advised NOT to apply for transcripts during the periods where academic records are subject to confirmation/change (e.g. before assessment results release).

1. For the academic results release dates of Current Term of Undergraduate (UG) programmes, please refer to https://www.ln.edu.hk/reg/undergraduate-programmes/important-dates.
2. For the academic results release dates of taught postgraduate (TPg) programmes, please consult the respective programmes offices. The contact details of the TPg programme offices are available here.

Non-academic awards/scholarships and student activities of UG programmes will be recorded in the Certificate of Awards and Participation (CAP), which is issued by the Office of Student Affairs (OSA). For application, please contact OSA direct at osa@LN.edu.hk (not applicable to graduates of 2002 and before).

The application fee for transcript is HK$70 per copy. All fees paid are NOT refundable.

Students/graduates of Year 2003 or after of UG programmes, TPg programmes, research postgraduate (RPg) programmes and other non-UGC funded programmes are required to submit their applications via myLingnan Portal* (“Student Services” / “Alumni” > “Online Application for Transcript”). A copy of the LU card/HKID card/passport has to be submitted alongside your application for verification.

(Alumni who forgot their login names and/or passwords of myLingnan Portal may follow the instructions stipulated here for re-activation of account.)

All application document(s) received will be destroyed 1 year after the date of application.

(* Graduates of Year 2002 or before or graduates/former students without access to the myLingnan Portal may make their applications by submitting a completed application form to the Registry in person/by post/email.

For applications submitted by post/email, a copy of your HKID card/passport has to be submitted alongside your application for verification.

For applications made in person at the Registry counter, applicants should present his/her HKID card/passport for verification.)

For online application, applicants must pay the application fees by credit card (VISA/Mastercard). 

For application made by application form, applicant must pay the application fees via one of the following channels:

1. Octopus Card (only for application submitted in person)
2. Credit Card (Visa/Mastercard) (only for application by post/email)

Application will be processed only upon receipt of complete information and successful payment. Late payment/incomplete information/insufficient document(s) will delay the application process.

It normally takes 7 working days (excluding the application day) for processing a transcript application.

Applications will be processed in the order of receipt. Urgent requests may not be entertained.

Applications made near the examination results release day may require longer processing time due to grade processing.

An official copy of transcript will be sent sealed direct to the institution requesting the transcript.

For student’s copy of transcript, applicants may choose to

1. collect the transcript at the Registry counter; or
2. have the transcript mailed to the address provided by the applicants.

Applicants should provide FULL and correct address(es) clearly in the application to avoid postal error. The Registry accepts no responsibility for any loss or damage of the documents during postal delivery, or in confirming with the recipient(s) on the transcript receipt status.

For applications submitted online via the myLingnan Portal, applicants will receive an acknowledgement email after the application has been processed.

To collect your applied transcript at the Registry counter, please bring along your LU card (for current students) or Hong Kong Identity Card / other Identity document (for alumni) for the verification of identity.

For collection by an authorised person at the Registry, please provide a hardcopy of the authorisation letter duly signed by the applicant and a photocopy of the applicant’s own Identity Card.

If necessary, you may check with the Registry at (852) 2616 8750 to check if your student’s copy of transcript is ready for collection before you come to the Registry.

Transcripts not collected within 1 year from the date of application will be destroyed by the University without further notice.  Applicants concerned, if later on require a transcript, should submit the application afresh.