Guidelines on Student Activities

To facilitate better use of the University Campus for promotion of student activities, the guidelines governing students' publicity activities and usage of communal areas are as follows:

General Booking Procedures and Guidelines for the Use of University Venues

Temporary Storage Space on Campus for Student Societies

To provide better support to recognised societies to organise events, meetings, and other activities efficiently, the Office of Student Affairs (OSA) is pleased to announce the opportunity for student societies to apply for temporary storage space on campus. More details are available in:

User Guidelines of Temporary Storage Space on Campus for Student Societies

(Eligible student societies who wish to store any approved item(s) with OSA's assistance MUST submit a request in writing to [email protected] 3 workings days in advance. Any immediate request(s) will NOT be entertained.)

Administrative Procedures / Booking Guidelines for Student Societies in Organizing On-campus Activities

1. Campus Facilities for Promotion

2. Learning Commons

3. Classrooms/Lecture theatres

4. Use of Function Venues

5. Putting up Posters

6. Bringing in Outside Guests

2. Guidelines for Student Activities

Guidelines for Student Societies in Organising Off-campus Outdoor Activities
Sample of Personal Information Collection Statement (PICS) (for all activities)
Sample of Parental Consent Form (for students under the age of 18)
Sample of Undertaking Form
Guidelines on Student Societies Election Campaign

Application Form

(for student societies only)

Forms	Download
Booking of Function Room and Classroom by Student Society Application should be made at least 3 working days (excluding Saturdays, Sundays and public holidays) before use of the venue.	PDF
Booking of Learning Commons Zone(s) & Room(s) by Student Society Application should be made at least 3 working days (excluding Saturdays, Sundays and public holidays) before use of the venue.	PDF	Word
Application for Campus Facilities for Promotion Application should be made at least 5 working days (excluding Saturdays, Sundays and public holidays) before use of the facilities.	PDF
Booking of Function Venue by Student Society Application should be made at least 14 working days (excluding Saturdays, Sundays and public holidays) before use of the venue.	PDF
Application of Temporary Storage Space on Campus for Student Societies Applications are accepted throughout the year.	PDF
Application for the Use of Sports Facilities Application should be made at least 14 working days (excluding Saturdays, Sundays and public holidays) before use of the facilities.	PDF

Submission Methods

By E-mail

save completed application form together with all the necessary supporting documents in PDF format;
send to [email protected].

In person

bring the hardcopy of completed application form together with all the necessary supporting documents to Office of Student Affairs during office hours.

Enquiries: [email protected]